Exploring Regulations: Simplifying and Enhancing Staff Training

In this article, Sergii Tymchuk, CEO of Computools, provides insights into how to integrate regulations into the training of new staff without pulling experts away from their main tasks. Additionally, he shares secrets on crafting effective regulations that make the onboarding process for new team members smooth and efficient.

Who Is Responsible for Employee Training in the Company?

As a company expands so does its workforce, creating the need for the transfer of accumulated knowledge to newcomers.

Typically, companies invest in employee training to enhance skills and work efficiency. The assignment of this responsibility can vary based on the company’s organisational structure and size, with managers, mentors or department heads often taking on the role due to their specialised knowledge.

However, the task of training often falls to the most skilled employee, which might not be the most business-efficient approach. Instead of utilising their expertise to directly contribute to the company’s revenue, these skilled employees end up training others.

Ideally, companies should establish policies that comprehensively outline all the essential aspects of employees’ roles. This approach streamlines the training process, making it more efficient and systematic.

To encourage employees to read regulations, these documents must be written in an accessible and comprehensible style, offering practical action plans and relevant information. Furthermore, the author should command authority and respect from the employees, being capable of presenting information in an easily understandable manner.

What Are Regulations and Why Are They Necessary?

Regulations are formal documents that outline rules, procedures and steps essential for accomplishing specific tasks or reaching company objectives.

Within the context of business, regulations are fundamental to the efficient operation of a company.

They can encompass guidelines for client interactions, procedures for processing orders, methodologies for task execution and other important rules that underpin the company’s operations.

Why are regulations necessary?

First of all, the significance of regulations lies in their ability to ensure consistency and standardisation in work processes, thereby diminishing the training time for new hires and enhancing overall work productivity. 

Secondly, regulations help in setting clear, actionable guidelines and procedures for all employees, which in turn helps to prevent mistakes and inconsistencies in their work.

Additionally, regulations can be employed to improve the quality of products or services, lower production costs and boost productivity. They enable the optimisation of processes and help prevent the wastage of time and resources.

It’s important to note that a regulation inherently offers a clear set of instructions for the business, outlining the sequence of actions and all the necessary information for employees.

It must be made accessible to all employees, enabling them to effectively tackle tasks and achieve the objectives set forth.

Why Don’t Employees Read Regulations?

Employees may neglect reading regulations for several reasons. 

Firstly, the document could be drafted in a complex and formal manner with numerous legal terms that the average employee finds difficult to comprehend.

Also, the information could be poorly organised or lack a clear action plan for resolving specific workplace issues. In such cases, employees simply won’t understand how to use the regulations to solve their problems.

Secondly, employees might not read regulations if they don’t respect or trust the person who wrote them. Should employees not respect or trust the author, they might not view the document as a valuable or useful resource.

Thus, it’s important to involve competent individuals with the necessary authority to draft these documents.

Lastly, employees might overlook regulations because the author does not effectively communicate the information.

The document might be overly lengthy and lack proper structure, rendering it difficult to comprehend.

Additionally, the author might not employ straightforward language or provide adequate explanations of concepts.

To encourage employees to read regulations, these documents must be written in an accessible and comprehensible style, offering practical action plans and relevant information.

Furthermore, the author should command authority and respect from the employees, being capable of presenting information in an easily understandable manner.

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To create effective regulations, it’s necessary to:

1. Make a clear and easy-to-understand document that includes all the important rules, procedures and instructions for employees.

2. Ensure everyone can access the rules. Whether it’s in digital or printed form, make sure all employees can easily get a hold of the document.

3. Implement onboarding training. Teach new hires how to use the document as part of their onboarding process.

4. Conduct regular monitoring and updates. Regularly check and update the document to match any changes in the company or its needs.

5. Get management support. Leaders should set an example by using the document themselves and create a culture that encourages its use.

6. Integrate it into daily work. Use the document as a guide in day-to-day tasks to improve work quality and efficiency in completing tasks.

Key Principles of Creating Regulations

To ensure employees read and comply with regulations, adhere to several key principles during their development:

1. Create documents in response to tangible issues that need resolution. This ensures the regulations’ relevance and practical utility for employees.

2. Maintain a uniform style and format across all regulatory documents. Consistency aids in making the documents easier to read and understand, thereby enhancing their effectiveness.

3. Incorporate specific examples in the documents to clarify how the regulations should be applied in real-world scenarios.

4. Don’t state the obvious. Focus on including genuinely useful information.

5. Adopt a flexible approach to the content and be open to integrating new practices. Regulations should be adaptable, changing as necessary to meet new challenges and requirements.

6. Focus on facilitating outcomes, not creating obstacles, for employees. Strive for clarity and simplicity in the documentation to ensure ease of use.

7. Update and review the regulatory documents regularly to ensure they remain relevant and reflect the latest processes and organisational needs.

Following these guidelines during the creation of regulations can lead to increased engagement and adherence from employees, significantly contributing to the organisation’s overall efficiency.

Interested in learning more about Computools’ work practices? Reach out to us at info@computools.com

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We provide a wide range of digital business optimisation and transformation services. Our experts analyse the current state of clients’ business, develop a digital transformation strategy, implement innovative solutions and future monitor and maintenance them. Clients are able to increase the efficiency of business processes, reduce costs, improve their client’s interactions and accelerate company growth through the use of advanced digital solutions.

Technology Advisory

We provide clients with expert advice on using advanced technologies, helping them make informed strategic decisions for business growth and development. Our experts analyse current technology trends, provide recommendations, and develop customised strategies. Clients increase their innovation activity, optimise their IT strategies, reduce risks and increase their competitiveness with expert knowledge and advice.

Platforms & Products Engineering

We engineer structured platforms and products that are aligned to business requirements. To do this, we analyse future product’s needs, design and develop, test, implement and provide post-implementation maintenance. Clients get increased business competitiveness through innovative digital products optimised for market or internal requirements.

Dedicated Delivery Teams

Our team of experts ensures reliable and timely completion of tasks, providing clients with ongoing support and service. We allocate teams, task them, and they plan, develop and test. The teams also provide regular updates and support. Clients get flexible and adaptive solutions to their business challenges, take minimal time to set up a team, and get a long-term and effective partnership.

Startup Software Development

We provide startups high quality software development services, speed up hypotheses testing to find market fit faster, shortening time to market and helping their products grow. We do this through collaborative ideation, MVP development, testing and scaling. By working together, clients get to market sooner and minimise risks through an iterative development approach.

Digital Optimization and Transformation

We provide a wide range of digital business optimisation and transformation services. Our experts analyse the current state of clients’ business, develop a digital transformation strategy, implement innovative solutions and future monitor and maintenance them. Clients are able to increase the efficiency of business processes, reduce costs, improve their client’s interactions and accelerate company growth through the use of advanced digital solutions.

Platforms & Products Engineering

We engineer structured platforms and products that are aligned to business requirements. To do this, we analyse future product’s needs, design and develop, test, implement and provide post-implementation maintenance. Clients get increased business competitiveness through innovative digital products optimised for market or internal requirements.

Startup Software Development

We provide startups high quality software development services, speed up hypotheses testing to find market fit faster, shortening time to market and helping their products grow. We do this through collaborative ideation, MVP development, testing and scaling. By working together, clients get to market sooner and minimise risks through an iterative development approach.

Technology Advisory

We provide clients with expert advice on using advanced technologies, helping them make informed strategic decisions for business growth and development. Our experts analyse current technology trends, provide recommendations, and develop customised strategies. Clients increase their innovation activity, optimise their IT strategies, reduce risks and increase their competitiveness with expert knowledge and advice.

Dedicated Delivery Teams

Our team of experts ensures reliable and timely completion of tasks, providing clients with ongoing support and service. We allocate teams, task them, and they plan, develop and test. The teams also provide regular updates and support. Clients get flexible and adaptive solutions to their business challenges, take minimal time to set up a team, and get a long-term and effective partnership.

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